Back to Table of Contents
3 Introduction to Identity Documents
Identity
documents that accurately reflect one’s name, gender, and other
personal information are important to everyone. As U.S. Department of
Homeland Security (DHS) focuses its efforts on issues of enforcement,
having accurate identity documents is especially important for
non-citizens. There are two primary indicators of gender on identity
documents. The first is the individual’s first name, which is generally
(though not always) associated with a specific gender. The second is
the gender notation on a document that specifies “male” or “female.”
For members of
the transgender community, obtaining identity documents that
appropriately portray their name and gender identity can be riddled
with difficulty. Since it is common for transgender people to change
their names, they often must obtain new immigration-related identity
documents. Transgender people also often wish to change the gender
marker on their immigration documentation to reflect their gender
identity.
Having
immigration documents that do not match one’s gender identity or
presentation can be stressful and may subject a transgender person to
discrimination and harassment. For example, if a transgender woman has
to produce a “green card” with a male name on it to an immigration
officer, she risks the possibility of being suspected of fraud, being
detained, placed in removal proceedings, and held in immigration
detention. [1]
This chapter
discusses methods by which transgender foreign nationals can obtain
identity documents that are consistent with their names and gender
identities.
Practice Tip:
It is far easier for your client to initiate contact with U.S.
Citizenship and Immigration Services (USCIS) with the name that
corresponds to the gender identity than to change it later. Therefore,
it is important to do all you can to get your client’s paperwork in
order so he or she can file an application for a visa or asylum
application in the correct name (i.e., an FTM can file in his male
name). If your client is already in the United States, it is best to
obtain a court-ordered name change prior to beginning the immigration
process. If your client is outside of the United States, he or she
should obtain legal recognition of the name and gender change in his or
her home country. This way, you can submit all filings in your client’s
current name and list the birth name as a prior name. This will ensure
that all subsequent documents up to and including the naturalization
certificate will reflect your client’s adopted name. In many cases,
however, it will not be possible to obtain a court-ordered name change
before your client legalizes his or her status. It is still possible to
apply later to change identity documents to reflect your client’s
legally changed name.
Practice Tip:
Even if your client changed his or her name and gender long ago and
does not understand the need to disclose a birth name in making an
immigration application, it is always advisable to have your client be
truthful and answer all questions completely in immigration forms and
interviews. Failure to disclose this information could be interpreted
as an attempt to commit fraud and lead to the application being denied.
3.1 State Court-Ordered Name and Gender Changes
If the foreign
national is living in the United States, he or she may petition for a
court-ordered name change and a court order recognizing a change of
gender. The following section reviews the standards and procedures for
each. Although immigration law is entirely federal, petitions for name
and gender change are filed in state court.
3.1.1 Name Changes
At common law, adults have the right to change their names by use, [2]but the best way to ensure that a name change will be recognized is to obtain a court order. [3]Changes
of name are obtained by petitioning a state court for an order
recognizing a change of name in the county where the person resides. It
is not necessary that a person be born in the county or state where he
or she is bringing the petition. [4]A foreign national who resides in the state where the petition for change of name is brought is permitted to file in that state. [5]
Practice Tip:
If a foreign national is present in the United States without legal
status, he or she may legitimately fear using the state court system
for any purpose. Although there should be no legal barrier to obtaining
a court-ordered name change based on immigration status, as localities
increasingly focus on enforcing immigration law, there may be some risk
involved in using the court system in some states. Practitioners should
speak with experienced local immigration attorneys before sending
undocumented clients to court.
In New York
City, there is a mayoral order that bars local officials from enforcing
immigration laws, so using the New York City Civil Court should not
pose any risk for an undocumented foreign national. Nonetheless, some
judges who enter name change orders require noncitizens to serve the
order on DHS. The service of the order could trigger the initiation of
removal proceedings for a foreign national who is out of status in the
United States.
The common law
right to change one’s name is often clarified by state statutes. In
California, for example, any resident can petition a superior court for
a change of name so long as the petitioner is seeking a name change for
a legal purpose (e.g., not for the purpose of defrauding creditors or
evading the law). [6]
3.1.1.1 Procedure
Each state has
its own process by which a petitioner may file for court-ordered name
change. A typical statutory scheme regarding court-ordered name changes
includes a petition, a filing fee, and a notice requirement. Some
jurisdictions also require additional documentation such as a birth
certificate. It is common for state courts to provide straight-forward
forms that a petitioner may complete and submit. For example: in
Massachusetts, the court provides a form (CLP-27) that must be
submitted, along with a filing fee, and a copy of the petitioner’s
birth certificate or naturalization papers to the probate court. [7]Many
state courts also require that petitioners publish notice of their
application for a court-ordered name change in a newspaper for a
specified period of time in order to give persons who may object the
opportunity to do so. Oftentimes, it is possible to have this
publication requirement waived. For example, in Maine, a petitioner
seeking a court-ordered name change must publish a notice of the
petition. The judge may limit the notice required if the petitioner is
a victim of abuse or if the petitioner has a reasonable fear regarding
his or her safety. [8]
Practice Tip:
It is possible that the notice requirement may make your transgender
client feel unsafe. If she is changing her name from a typically male
name to a typically female name, and she is not “out” in her community,
she may have well-founded fears regarding the disclosure of her gender
identity. If this is the case, petition the court to waive the
publishing requirement.
3.1.1.2 Requirements
Again, each
state has its own requirements as to what a petitioner must show to
obtain a court-ordered name change. Despite the fact that the
requirements are governed by state laws, they are quite uniform among
the states. Typical requirements include a showing that the petitioner
is not seeking to commit fraud and that the petitioner is seeking to
change his or her name for a legal reason. Additionally, some statutes
grant the judge discretion to deny a name change if it would be
contrary to public policy. [9]However, no court has held that changing one’s name to conform to one’s gender is contrary to public policy. [10]
3.1.2 Gender Changes
A foreign
national already in the United States can petition the state court for
an order recognizing his or her change of gender in most states. The
documentation required for a transgender person to gain recognition of
his or her gender identity varies greatly from state to state. [11]Ensuring
that an individual’s identity documents reflect his or her gender
identity accurately is often more difficult than a name change.
3.1.2.1 Purpose of a State Court Order Recognizing a Change of Gender
For a foreign
national, a state court order recognizing a change of gender has
limited purpose. A state court order cannot compel USCIS, a federal
agency, to change his or her gender marker on immigration-related
documents, but it can be persuasive. Nor can a state court order compel
a foreign government to amend a person’s birth certificate. Still, a
state court order recognizing a change of gender will allow a foreign
national to change his or her gender marker on state-issued identity
documents. For a foreign national making a marriage-based petition,
having the state where the marriage is entered into recognize the
corrected gender can be critical to recognition of the marriage itself
by USCIS. [12]
3.1.2.2 Sample State Court Procedure—California
Like
court-ordered name changes, the procedures for court orders recognizing
a change in gender vary from state to state. Using California as an
example, this section discusses a sample procedure for obtaining a
court order. For petitions filed in other states, the practitioner must
research local law and speak with other attorneys who have worked with
transgender clients on name and gender change petitions in that state.
3.1.2.3 Statutory Standard
A petitioner
does not need to have been born in California to request a court order
from the state; he only needs to reside in the state. [13]California’s
statute requires a petitioner to have undergone surgery that altered
sex characteristics in order to obtain a court order recognizing a
change of gender. [14]The
practitioner helping a foreign national or the spouse of a foreign
national to obtain a court order recognizing change of gender will need
to respectfully ask if the petitioner has had any transition-related
surgeries.
Practice Tip:
Although it is inappropriate to ask your client about physical changes
in his or her body unless it is legally relevant to the case, when
assessing whether your client may be eligible for a court order
recognizing a change of gender, it will be relevant to find out what,
if any, transition-related medical care he or she has accessed. It is
important to approach this question with sensitivity. We suggest that
you tell your client that you understand the personal nature of the
question while assuring him or her that the answer is relevant to the
ability to obtain a court order recognizing a change of gender (if
possible in your jurisdiction) and ability to have the correct gender
demarcation on the immigration identity documents.
3.1.2.4 Proper Documentation
California
provides forms for petitioners requesting court orders recognizing
change of gender: the NC 200 series of forms for change of name and
gender, and the NC 300 series for change of gender only. [15]
In addition to
the proper forms, the petitioner must submit supporting documentation
showing that he or she meets the surgery requirement. This can be
achieved with a declaration from a surgeon who performed the surgery
that altered a sex characteristic, or by a physician who has performed
a physical examination and can attest that such surgery has occurred.
Sample declarations are provided in Appendix B. [16]
3.1.2.5 Amending U.S. Birth Certificates
Once an
individual has obtained a court-ordered gender change, he or she should
be able to obtain state-issued identity documents, such as a driver’s
license or identification card in the corrected gender. It also may be
possible to have an amended birth certificate issued by the home state
by presenting the court order. [17]For
U.S.-born transgender people who wish to sponsor a foreign-born spouse
for immigration benefits, it can be crucial to have a birth certificate
in the corrected gender, as some states require applicants for marriage
licenses to furnish a birth certificate. [18]
3.1.3 Amending Foreign Birth Certificates
USCIS often
requires that noncitizens submit amended birth certificates from their
countries of birth. Information regarding obtaining amended birth
certificates from foreign countries is beyond the scope of this guide.
If a foreign
national can show that obtaining an amended birth certificate
reflecting a change of gender is not possible in his or her country of
birth, he or she may be able to overcome this requirement. For example,
in In re Ahmad, [19]a
Singaporean transgender woman was unable to obtain an amended birth
certificate because Singapore only amends birth certificates if there
was a typographical error at birth. However, because she was able to
obtain a passport reflecting her female gender, the Bureau of
Immigration Appeals (BIA) found that her female gender had been
sufficiently recognized by her government for the U.S. government to
also recognize her gender as female.
3.2 Changing Name and/or Gender Demarcation on Immigration-Related
Identity Documents
If the
applicant obtained identity documents from DHS prior to changing his or
her name and/or gender, he or she will have to apply to have these
documents re-issued to reflect the corrected name and gender. As
discussed below, USCIS offers very limited guidance regarding its
requirements in this area.
3.2.1 Source of Law
While almost
all of immigration law is derived from statute and implementing
regulations, the law is silent regarding transgender issues generally,
and name and gender changes specifically. The only DHS guidance offered
in this area is a memorandum that William Yates, Associate Director for
Operations at USCIS, issued on April 16, 2004 (hereinafterYates Memo). [20]The Yates Memo was issued primarily to set forth DHS policy on recognition of marriages involving a transgender individual; [21]however,
it also laid out DHS policy for issuance of identity documents to
transgender foreign nationals. There are several BIA decisions
concerning marriage-based petitions involving a transgender person that
touch on the issue of identity documents. [22]
3.2.1.1 Yates Memo
In the Yates
Memo, it seems that USCIS recognized that transgender individuals had
some rights (to identity documents that reflect their outward
appearance) while simultaneously refusing to recognize other rights
(recognition of marriages involving transgender individuals.) The Yates
Memo states that “[a]ny documentation (whether original or replacement)
issued as a result of adjudication shall reflect the outward, claimed
and otherwise documented sex of the applicant at the time of [US]CIS
document issuance.” [23]Despite
this broad statement, many USCIS personnel have interpreted the Yates
Memo to allow correcting the gender marker on documents only for
transgender immigrants who have undergone “sex reassignment surgery.”
USCIS personnel support this interpretation by the Yates Memo’s sole
example of an appropriate context to issue identity documents in the
corrected gender as:
An alien with
an approved Form I-140 (Immigrant Petition for Alien Worker) and Form
I-485 (Application to register Permanent Residence of Adjust Status)
who underwent sex reassignment surgery shall be issued a Form I-551
(Permanent Resident Card) reflecting the claimed sex of the alien at
the time of issuance (provided, of course, that the alien submits
appropriate medical and other documentation establishing the alien’s
new claimed gender and legal name.) [24]
While the
Yates Memo offers a broad and rational policy for issuing and
correcting identity documents—reflecting the applicant’s outward
appearance—the Memo restricts the ability to do so to those who can
submit “appropriate medical documentation.” Further, USCIS personnel
interpret the Yates Memo to require complete sex reassignment surgery
(SRS), even though this requirement does not comport with the stated
rationale of having gender markers align with the individual’s outward
appearance. [25]At the time of this publication, DHS officers have not been trained in policy, and inconsistent results are common.
The Yates Memo
does not take into account the fact that transition is different for
each individual. Rather, the Memo operates under the common
misconception that there is one surgery that transgender people
universally undergo. The reality is that while some people may undergo
one or many surgeries as part of their transition, many do not. People
may either choose to not have any surgeries, or they may be unable to
afford costly procedures. Also, it is quite likely that the Yates Memo
would be interpreted by immigration officials to mean that a
transgender immigrant must undergo genital surgery to meet this
standard. This is particularly burdensome for many transgender men who
choose to undergo chest surgery, but choose not to have genital surgery.
Practice Tip:
One option is to work with the applicant’s medical professional to
craft a letter that meets the standard set out in the Yates Memo in a
truthful way, while taking into account the applicant’s personal
transition. For example, if the foreign national is a transgender man
who has had chest surgery and does not plan on having any other
surgeries, it may be possible to obtain a letter from his doctor
stating that he has undergone surgery and his transition is complete.
Such a letter would reflect the fact that the applicant’s personal
transition is complete, and meet the standard presumably set forth in
the Yates Memo.
In fact, in
one nonprecedential Board of Immigration Appeals (BIA) decision
involving a marriage-based petition, the board accepted that the
husband was male although he had not undergone genital sex reassignment
surgery. In In re Oren, [26]the
transgender spouse was a USC who was born in Michigan. Michigan issued
a birth certificate reflecting his male gender based on medical
evidence that he had a mastectomy but had not undergone genital
surgery, and the BIA recognized his gender and marriage to a
biologically born female from Israel. Although this case does not
directly involve the issuance of identity documents to a transgender
noncitizen, it does suggest that the BIA is willing to accept proof of
gender identity other than “complete” sex reassignment surgery.
3.3 Changing Name and/or Gender on USCIS Identity Documents
A transgender
individual who has legally changed her name and/or gender should be
able to obtain documents from USCIS that match her legal name and
gender. This can be done either at the time a USCIS document is first
being issued (for example, a person’s first “green card,” employment
authorization document, or naturalization certificate), or by applying
to have the identity document reissued to correct the name and/or
gender marker.
Whether
seeking to correct a name, gender marker, or both, the applicant should
be prepared to submit supporting documentation. Correcting a name on a
USCIS-issued identity document is relatively uncontroversial. The
applicant should submit the court order showing that the name has been
legally changed along with the application form to USCIS.
For example,
Form I-90 is the application form to replace a foreign national’s
“green card.” USCIS instructions with the form provide that a foreign
national can use the form to change biographical information. The
instructions state:
Note: If you
are filing because your biographic data (Name, Date of Birth, etc.) has
been legally changed, then you must bring one of the following to your
in-person appearance appointment at the Application Support Center: •
the original or certified copy of a court order making the legal
change; or • the marriage certificate reflecting the new name; to
replace a card because of a change in any other biographic data, you
must bring copies of documentation to prove that the new data is
correct. [27]
Although these
instructions do not specify that change of gender marker would be
another biographic datum that could be corrected, the instructions do
at least broadly state that the form may be used for “a change in any
other biographic data” provided there is appropriate documentation
submitted.
Practice Tip:
Although your transgender client may feel the need to be discrete about
the fact that he or she is transgender, when you correspond with USCIS,
you should be explicit and address your client’s transgender identity
directly. You should assume that the officer who receives your
application will not be familiar with transgender issues, so you should
spell out the issues in the application as clearly as possible. This is
your opportunity to set the tone for the interaction and use proper
terminology and provide a model of cultural competence.
For example,
you could write, “I hereby submit Form I-90 to change the name and
gender marker on the I-551 (green card) for my client Felicity Marquez.
Ms. Marquez is a transgender woman. She received her legal permanent
residence through her mother at the age of 12 in her birth name, “Julio
Marquez,” and in the male gender. Last year, Ms. Marquez obtained a
court order legally changing her name from “Julio” to “Felicity.” (See
attached document.) Ms. Marquez also has undergone complete sex
reassignment surgery (See attached letter from Dr. Smith) and is now
living her life as a woman ... .”
Likewise,
USCIS has a specific form that can be used, among other reasons, to
change biographic information on a naturalization certificate, Form
N-565. The instructions to this form state, “If you are applying for a
new document because your name has been changed, you must submit the
original CIS (or former INS) document and a copy of the marriage
certificate or court order showing the name change.” [28]
Practice Tip:
It is worth noting that these instructions do not state the uses of the
form as broadly as the I-90 instructions do. On one occasion, an
Immigration Equality client’s application to amend the gender on her
naturalization certificate was rejected by USCIS with a statement that
the form could only be used to change her name, not her gender. That
denial is currently being appealed.
Since lawful
permanent residence and U.S. citizenship are the primary permanent
immigration statuses in the United States, these are the two forms that
a foreign-born transgender client would be most likely to use to
replace permanent identity documents issued by USCIS. A foreign
national who is in the United States with some long-term, nonpermanent
status will most likely be using an employment authorization document
(EAD) as a primary form of identification. Since these must generally
be renewed each year, the client can simply wait for the next EAD
renewal to submit evidence of the name change.
Although
asylees have permanent status in the United States, they are not issued
any photo identification card indicating that they have asylum status.
Instead, they are given an I-94 card (a small, white card without a
photo) and they will have either an approval letter from the Asylum
Office or a favorable decision from an immigration judge. Since asylees
can apply for LPR status one year after winning asylum status, it is
probably best to wait until this application to submit evidence of a
name and/or gender change.
3.3.1 Name Change on Naturalization Application
The naturalization application form includes a question about whether the applicant wishes to legally change his or her name. [29]This
provision may be a relic from the times when new USCs might have felt
pressured to “Americanize” their foreign-sounding names as a final step
in becoming truly “American.” The Guide to Naturalization states:
Congress did
not give USCIS legal authority to change a person’s name when that
person naturalizes. Therefore, there are only two ways that USCIS can
issue your Certificate of Naturalization under a new name:
1. [Through a legal name change including marriage or a divorce decree; or]
2. If you are
going to take the Oath of Allegiance at a Naturalization Ceremony that
is held in Court, you may ask the Court to change your name. If the
Court grants your request, your new name will appear on your
Certificate of Naturalization. [30]
Thus, if local
practice is to hold naturalization oath ceremonies in court (as opposed
to in USCIS offices or elsewhere), it may be possible for an applicant
to lawfully change his or her name as part of the naturalization
process. The applicant should be made aware, however, that he or she
may have to discuss his or her transgender identity in the courtroom
before those present, including USCIS personnel and/or a federal judge.
3.3.2 Application Delays
Although it
should be completely straightforward to re-issue an identity document
with a new name and/or gender, especially if the application falls
clearly within the guidelines of the Yates memo, in practice, these
applications may be delayed for many months or even years. If the
re-issuance of the documents is delayed longer than a few months, the
practitioner should follow up aggressively (but politely) with USCIS.
This follow-up process should include making an InfoPass appointment;
writing to the officer’s supervisor; and, for American Immigration
Lawyers Association (AILA) members, accessing the AILA liaison
committee in districts where this is available. [31]
3.3.3 Appeals
Generally, the
Administrative Appeals Office (AAO) of USCIS hears appeals of denials
of the re-issuance of an identity document. The appeal is filed with
the district director of the office that denied the appeal. It is
possible that by filing the appeal, the district director will change
the decision. If not, the file will be forwarded to the AAO for a
decision and the appeals process could last several years. If the
applicant’s application to re-issue the documents clearly falls within
the parameters of the Yates Memo, the practitioner may consider filing
a mandamus action to force the AAO to issue a decision.
3.4 U.S. Passports
It is possible
to change one’s name and gender on one’s passport. Currently, the
standard for changing a gender marker on a passport is more clearly
defined than the standard for immigration documents (including amending
naturalization certificates). Thus, for naturalized U.S.citizens
(USCs) who wish to have a widely accepted government-issued document
that reflects their corrected gender, it may be easier to focus first
on obtaining a corrected U.S.passport rather than getting a corrected naturalization certificate.
3.4.1 Name Change
As in other
contexts, changing an individual’s name is generally less controversial
and more straightforward than changing a gender marker. The procedure
varies slightly depending on whether the individual has had a
court-ordered name change.
3.4.1.1 Name Change with Court-Ordered Name ChangeWithin One Year of the Date of Issue of the Passport
If a person
has obtained a court-ordered name change within one year of the date
that the passport was issued, he or she can change his or her name on
the passport quite simply. A completed DS-5505 form must be submitted
along with supporting documentation, including a certified copy of the
court-ordered name change. [32] 3.4.1.2 Name Change with a Court-Ordered Name ChangeAfter One Year from the Date of Issue of the passsport
It also is
quite simple to change the name on a passport that was issued prior to
one year before the application is made. An applicant must submit a
complete DS-82 form along with supporting documentation, including a
certified copy of the court-ordered name change. [33]
3.4.1.3 Name Change Without a Court-Ordered Name Change
It also is
possible for an applicant to change his or her name on the passport
without obtaining a court-ordered name change. This process must be
completed in-person at a U.S. Passport office. The applicant must
submit a DS-11, and an application for a new passport. This process
requires the applicant to prove his or her identity with supporting
documentation.
In order to
change a name without a court order, the passport agency requires that
the applicant has used the new name consistently for the past five
years. The agency requires the applicant to present at least three
official documents that show that he or she has been using his or her
new name for this time period. Acceptable documents include, but are
not limited to: tax documents, driver’s licenses, school records, etc.
Additionally, at least one form of documentation must connect the
applicant’s old name to the new name. An example of this kind of
documentation would be some sort of record that includes both birth
name and new name, such as social security records.
3.4.2 Gender Change
While it is
unclear if an official policy exists, the passport agency appears to
require that a person prove that he or she has undergone sex
reassignment surgery before the agency will change the gender marker.
Generally, a surgeon’s letter is sufficient proof, but occasionally,
the agency has required an individual to provide actual hospital
records and/or further medical evidence. Additionally, transgender
people applying for a change of gender on their passports have been
rejected for failing to prove that sex reassignment surgery is
“complete.”
Practice Tip:
As discussed in Chapter One, the concept of “completed” sex
reassignment surgery does not adequately reflect the lives of many
transgender people. Therefore, it is advisable to work with your
client’s doctor to craft a truthful letter that reflects your client’s
personal transition. [34] 3.4.3 Temporary Passports
In the past,
the passport agency would change the gender marker and issue a one-year
passport if the applicant did not yet have a surgeon’s letter. The
purpose of this policy was to allow a transgender person to travel
overseas for surgery by using a passport that reflected his or her
outward identity. People had mixed experiences with this practice. Some
were given an extension on the one-year passport (sometimes multiple
extensions) while others were denied an extension and their passport
would be reissued with their birth-identified gender marker.
Currently, the
agency seems to be refusing all requests to extend the one-year
passport and will only issue a passport with the gender marker that
matches the applicant’s gender identity after supplying proof of
surgery. This means that people who have not had surgery can only get a
passport with a correct gender marker for one year. 3.4.4 Traveling with a Passport with an Incorrect Gender Marker
Traveling with
a passport with the wrong gender marker on it (for instance, someone
who is FTM traveling with a passport that has an “F”) can be extremely
anxiety-producing and raise valid concerns about safety and
discrimination. It is advisable for a transgender person traveling with
a passport that does not reflect his or her identity to bring a
doctor’s letter documenting the transgender status.
|